One week until the blood drive! Dr. Martinez needs you to create a training presentation for the Friday staff meeting. All clinic employees need to understand the logistics, their roles, and how to guide patients through the donation process.
Show off everything you learned about PowerPoint this week — SmartArt, tables, transitions, animations, and the CARP design principles!
Your Tasks
Create a PowerPoint presentation (minimum 8 slides) that trains clinic staff for the blood drive. Your presentation must include all six elements below.
Create a professional title slide that includes:
- Title: "Blood Drive Staff Training"
- Subtitle: Sunnydale Family Health Clinic
- Date and your name
- A consistent PowerPoint theme applied to all slides
Create a SmartArt graphic that illustrates the donor journey through the blood drive:
Insert > SmartArt > Process category. Choose a style like "Basic Chevron Process" or "Arrow Process." Customize colors to match your theme.
Create a formatted table on one slide showing volunteer assignments:
| Role | Responsibilities | Staff Assigned |
|---|---|---|
| Registration Desk | Check in donors, verify ID, hand out forms | Sam Chen + 1 volunteer |
| Health Screening | Review questionnaire, check vitals | Nurse Jackie Rivera |
| Donation Area | Assist Red Cross phlebotomists | Red Cross team |
| Recovery Station | Monitor donors, provide refreshments | 2 volunteers |
| Floater | Direct traffic, restock supplies | 1 volunteer |
Include slides that cover these essential training topics:
- Day-of Timeline: 9:00 AM setup through 4:00 PM cleanup — what happens each hour
- Patient FAQ Answers: Common questions donors will ask (e.g., "Does it hurt?", "How long does it take?", "Can I drive after?")
- Emergency Procedures: What to do if a donor feels faint or has an adverse reaction
Enhance your presentation with purposeful multimedia and effects:
- Transitions: Apply transitions between ALL slides (consistent and professional — avoid distracting ones like Vortex or Shred)
- Entrance Animation: At least ONE purposeful entrance animation (e.g., bullet points appearing one-by-one to guide the audience)
- Images/Graphics: At least ONE image or graphic per content slide
- Speaker Notes: Add speaker notes on EVERY slide (what you would say when presenting)
Do not overuse animations or choose flashy transitions. In a professional healthcare setting, subtlety is key. "Fade" and "Appear" are excellent choices.
Your presentation should follow the CARP design principles you learned this week:
- Contrast: Important elements stand out (headings vs. body, key numbers highlighted)
- Alignment: All text and images are aligned consistently (not scattered randomly)
- Repetition: Consistent fonts, colors, and layout patterns across all slides
- Proximity: Related items grouped together; unrelated items separated
Additionally:
- Apply the 6×6 rule: no more than 6 bullet points per slide, no more than 6 words per bullet
- Use professional, readable fonts — at least 24pt for body text, 36pt+ for titles
- Maintain a consistent color scheme throughout
Step-by-Step Instructions
Follow these steps to build your presentation:
- Open PowerPoint and select a professional theme (Design tab). Avoid overly decorative themes.
- Create your Title Slide with the presentation title, clinic name, date, and your name.
- Add a SmartArt slide for the donor journey (Insert > SmartArt > Process).
- Add a table slide for volunteer roles (Insert > Table). Format with the Table Design tab.
- Create content slides for the day-of timeline, FAQ answers, and emergency procedures.
- Insert at least one image or graphic on each content slide.
- Apply transitions to all slides (Transitions tab > choose one > Apply to All).
- Add at least one entrance animation (Animations tab > select an element > choose effect).
- Add speaker notes in the Notes pane below each slide.
- Review for CARP principles and the 6×6 rule. Save as LastName_Week3_Training.pptx.
Requirements Checklist
Before submitting, verify your presentation meets all requirements:
- Presentation has at least 8 slides
- Title slide includes all required elements and a consistent theme
- SmartArt graphic shows the 5-step donor journey
- Volunteer roles table includes all 5 roles with responsibilities and staff
- Content slides cover day-of timeline, patient FAQ, and emergency procedures
- Transitions applied to ALL slides (consistent, professional)
- At least ONE entrance animation is used purposefully
- At least ONE image or graphic per content slide
- Speaker notes present on EVERY slide
- CARP principles are evident throughout
- 6×6 rule followed (no text walls on slides)
- Consistent color scheme and professional fonts
Grading Rubric
| Criteria | Description | Points |
|---|---|---|
| Title Slide | Professional title slide with all required elements and consistent theme | 5 |
| SmartArt Graphic | Clear donor journey process (5 steps), properly formatted SmartArt | 10 |
| Volunteer Roles Table | All 5 roles with responsibilities and staff, formatted table | 5 |
| Content Slides | Day-of timeline, patient FAQ, emergency procedures covered | 10 |
| Multimedia & Effects | Transitions on all slides, entrance animation, images, speaker notes on every slide | 10 |
| Design Principles | CARP principles followed, 6×6 rule, consistent colors/fonts, professional appearance | 10 |
| Total | 50 | |
Submission Instructions
Submit your completed presentation through the course LMS:
- Format: PowerPoint file (.pptx)
- File name: LastName_Week3_Training.pptx
- Deadline: End of Week 3 (check your course calendar for exact date)
Make sure speaker notes are saved with the file. Your instructor will review them as part of the grade.
Need Help?
Resources to help you build a great presentation:
Before submitting, press F5 to run your slideshow from the beginning. Check that all transitions and animations work smoothly and that no text is cut off.