"We are one week out from the blood drive! I need you to put together a training presentation for the Friday staff meeting. The volunteers need to know the donation process, their assigned roles, the day-of timeline, and how to handle any issues. Make it professional — this is the first impression our team will have of this event."
Show off everything you learned about PowerPoint this week — SmartArt, tables, transitions, animations, and the CARP design principles!
Your Tasks
Create a PowerPoint presentation (minimum 8 slides) that trains clinic staff for the blood drive. Your presentation must include all six elements below.
Create a title slide that includes:
- Title: "Blood Drive Staff Training"
- Subtitle: Sunnydale Family Health Clinic
- Date and your name
- A consistent theme applied to the entire presentation
Create a slide that uses SmartArt to illustrate the donor journey through the blood drive. Use a Process graphic showing these five stages:
Insert > SmartArt > Process category. Choose a style like "Basic Chevron Process" or "Arrow Process." Customize colors to match your theme.
Create a formatted table on one slide showing volunteer assignments:
| Role | Responsibilities | Staff Assigned |
|---|---|---|
| Registration Desk | Check in donors, verify ID, hand out forms | Sam Chen + 1 volunteer |
| Health Screening | Review questionnaire, check vitals | Nurse Jackie Rivera |
| Donation Area | Assist Red Cross phlebotomists | Red Cross team |
| Recovery Station | Monitor donors, provide refreshments | 2 volunteers |
| Floater | Direct traffic, restock supplies | 1 volunteer |
Include slides that cover these essential training topics:
- Day-of Timeline: 9:00 AM setup through 4:00 PM cleanup — what happens each hour
- Patient FAQ: Answer common questions donors may ask (e.g., "Does it hurt?", "How long does it take?", "Can I eat beforehand?").
- Emergency Procedures: What to do if a donor feels faint or has an adverse reaction. Include clear steps for the team to follow.
Enhance your presentation with the following multimedia and effects:
- Transitions: Apply transitions between ALL slides (consistent and professional — avoid distracting ones like Vortex or Shred)
- Entrance Animation: At least ONE purposeful entrance animation (e.g., bullet points appearing one-by-one to guide the audience)
- At least one relevant image on every content slide
- Speaker notes on every slide (these are your talking points for the meeting)
Do not overuse animations or choose flashy transitions. In a professional healthcare setting, subtlety is key. "Fade" and "Appear" are excellent choices.
Your presentation should follow the CARP design principles you learned this week:
- Contrast: Important elements stand out (headings vs. body, key numbers highlighted)
- Alignment: Keep text, images, and objects aligned consistently across slides
- Repetition: Reuse the same fonts, colors, and layout patterns throughout
- Proximity: Group related items together; separate unrelated items
Additionally:
- Apply the 6×6 rule: no more than 6 bullet points per slide, no more than 6 words per bullet
- Use professional, readable fonts — at least 24pt for body text, 36pt+ for titles
- Maintain consistent colors throughout (use your theme colors)
Step-by-Step Walkthrough
Apply the CARP design principles throughout your presentation:
- Open PowerPoint and select a professional theme (Design tab). Avoid overly decorative themes.
- Create the title slide: Enter the title, subtitle, date, and your name in the placeholders.
- Add the SmartArt slide: New slide → Insert tab → SmartArt → Process → enter the five stages.
- Add a table slide for volunteer roles (Insert > Table). Format with the Table Design tab.
- Create content slides: Add slides for the Day-of Timeline, Patient FAQ, and Emergency Procedures with organized text and images.
- Insert at least one image or graphic on each content slide.
- Transitions on all slides — use Transitions tab → choose a transition → click "Apply to All"
- At least one entrance animation on a content element (text box, image, or SmartArt)
- Add speaker notes: Click in the Notes Pane below each slide and type your talking points.
- Review for CARP principles and the 6×6 rule. Save as LastName_Week3_Training.pptx.
Quick Checklist
Before submitting, verify your presentation meets all requirements:
- Presentation has at least 8 slides
- Title slide with all required info
- SmartArt graphic shows the 5-step donor journey
- Volunteer roles table (5 roles)
- Content slides cover day-of timeline, patient FAQ, and emergency procedures
- Transitions on ALL slides
- At least 1 entrance animation
- Images on every content slide
- Speaker notes on EVERY slide
- CARP principles & 6×6 rule
- 6×6 rule followed (no text walls on slides)
- Consistent color scheme and professional fonts
Grading Rubric
| Criteria | Description | Points |
|---|---|---|
| Title Slide | Professional title slide with all required elements and consistent theme | 5 |
| SmartArt Graphic | Clear donor journey process (5 steps), properly formatted SmartArt | 10 |
| Volunteer Roles Table | All 5 roles with responsibilities and staff, formatted table | 5 |
| Content Slides | Day-of timeline, patient FAQ, emergency procedures covered | 10 |
| Multimedia & Effects | Transitions on all slides, entrance animation, images, speaker notes on every slide | 10 |
| Design Principles | CARP principles followed, 6×6 rule, consistent colors/fonts, professional appearance | 10 |
| Total | 50 | |
Submission Instructions
Submit your completed presentation through the course LMS:
- Format: PowerPoint file (.pptx)
- Saved as LastName_Week3_Training.pptx
- Deadline: End of Week 3 (check your course calendar for exact date)
Make sure speaker notes are saved with the file. Your instructor will review them as part of the grade.
Need Help?
Resources to help you build a great presentation:
Before submitting, press F5 to run your slideshow from the beginning. Check that all transitions and animations work smoothly and that no text is cut off.